How to Find the Right AI Review Response Tool for your car dealership.

Discover how to choose the perfect AI-powered review response tool for your dealership.
2-Apr-2024 - 2-Apr-2024

Shopping around for the best AI review response tool for your car dealership?

Finding the perfect match can be a bit like looking for a needle in a haystack, but don't worry—we've got you covered.

In this guide, you'll discover the must-have features that elevate a tool from good to great and the pitfalls you'll want to steer clear of.

Experience unparalleled time savings, lightning-fast response times, and human-like interactions that resonate with your customers. 

It's all about connecting more effectively and efficiently, ensuring every review receives the attention it deserves.

The Critical Role of Review Responses for Car Dealerships?

For dealerships looking to stand out from the competition and establish trust, reviews are an invaluable tool.

As the need for accurate and frequent reviews grows more apparent, responding to reviews becomes increasingly important.

In seeking an efficient solution, many car dealerships are turning to AI to assist with their review response management.

Whether you're a single-location dealership or a major multi-franchise group, review response management should be a critical component of your reputation management strategy.

Choosing the Right AI Review Response Tool for Your Dealership.

If you're shopping around for an AI response assistant tool, we have some recommendations to help focus your search.

  • Identify your company’s specific needs.
  • Verify the software's proven track record of success.
  • Check for case studies.
  • Ask for client recommendations.
  • Search for performance statistics.
  • Assess cultural compatibility (you'll be working with the vendor team regularly).
  • Determine pricing and value.
  • Confirm that customer support is a priority.

As a side note, while it may be tempting to use some of the free AI tools, please be aware that the quality of the instructions given to AI makes all the difference in terms of achieving a passable review response output.

Basic prompts may give you access to responses, but they will lack the personalisation and individualisation needed for high-quality responses.

Moreover, if your AI tool does not integrate directly into your chosen review platforms, you will still need to keep copying and pasting each response back into each review platform, so your time savings will be inefficient.

Identify your dealership's specific needs.

Every dealership is different. A review response management strategy for a dealership that only has 5 reviews can clearly handle responses manually, but if your dealership is getting 100+ reviews a month and on different platforms, adding an AI response assistant makes perfect sense.

Perhaps your Reputation Management software already has an AI response assistant, so you should review and compare the quality and number of integrations with review platforms they offer.

Consider which team is responsible for responding to reviews and how they are coping, whether they are trained on how to respond to different reviews, and if they have the experience to include SEO-ready replies.

By analysing your dealership size, goals, and current review response strategy, you will be equipped to choose an AI-response tool that fits your needs.

Ensuring a Track Record of Success.

If you do your homework, you’ll quickly be able to tell whether an AI-powered review response assistant will be able to help you reach your dealership goals.

Case Studies.

See if the vendor has published any case studies that showcase their work with previous clients.

If any of the case studies highlight dealerships similar to yours in terms of size or review management goals, this is a great starting point.

Case study: Discover how BFN-AI, an AI-powered review response tool, slashed administrative tasks by a staggering 90% for a car dealership, revolutionising their review management process.

Review management vendors experienced in producing results for dealerships similar to yours will be well-equipped to understand your specific review management needs and deliver personalised solutions.

That said, the review management motion is largely the same for any car dealership that benefits from reviews on Google, Trustpilot, Facebook, and industry-specific sites.

Ask for Client Recommendations.

If you ask, an AI-review response vendor should also be willing to connect you with its customers.

Hearing glowing feedback from businesses about their experience with the vendor will give you peace of mind before signing on the dotted line.

On the flip side, there may be cause for concern if a company doesn't want to connect you with their customers.

Steer clear of the vendors that are hesitant to discuss previous client engagements, and instead narrow your search to the vendors that are proud to discuss their achievements.

Performance Statistics.

Additionally, see if the AI-review response vendor has published any statistics about how they’ve been able to effect real change for their customers.

Statistics regarding the number of platform integrations, AI technology, quality of response outputs, etc, may shed light on a provider's ability to deliver tangible results for your dealership.

Culture Compatibility.

Good services likely come from good people. It sounds straightforward, but many dealerships partner with AI-review response vendors based solely on their range of services and experience without considering if they are a good fit.

A robust review response strategy requires ongoing maintenance and optimisations, meaning you’ll be working with your vendor frequently.

Vendor personnel should be easy to get along with, open to suggestions and collaboration, and experienced in serving clients in automotive retail.

Yes, it’s important to cover tactics, technology, and strategy. But equally important is the need to get a feel for the vendor’s client relations style.

It is also essential that a company only use ethical practices to respond to customer reviews.

Using a basic AI response assistant with limited features may increase your admin, and if it is outputting poor quality responses, it could harm your reputation.

Pricing & Value.

AI-review response vendors' costs will inevitably factor into your decision. As with most things, you get what you pay for.

Review responses are both a public medium and a direct line to current customers.

An outsourced AI-review response vendor should be able to provide the same level of service available in your dealership, plus review response expertise to add to your staff's skill set.

Save yourself the trouble and partner with an AI-review response vendor that strikes the perfect balance of cost and value for your dealership.

Determine your budget before exploring vendor options, and be clear about what you’re hoping to spend and the results you aim to achieve.

It’s important to compare strategies before choosing an AI-review response assistant, so calculate how much it currently costs you in manual hours to respond to reviews across different platforms.

Make sure to include staffing, training, and tech in the estimates.

There’s really no average on how much AI-review response vendors charge for their services.

You could spend anywhere from £100 to £1,000/month. It really all hinges on the needs and expectations of your dealership.

Quality AI-review response vendors will offer flexible pricing models that match your size and level of review activity.

Customer Support.

Outsourcing doesn’t mean you shouldn’t be involved in the work. Quality AI-powered review response management comes from continuous engagement and analysis.

Your vendor should continually be testing new prompts to improve the quality of the responses.

But they should also provide you with updates and be available to chat when you have questions.

Your vendor should be keeping you in the loop with all updates or changes to your strategies, but you should also take it upon yourself to ask questions, make suggestions, or request more information whenever necessary.

The best vendors will take a hands-on approach. This applies to both the solutions and customer support.

An AI-powered review response service excels at aligning with its clients' particular needs and providing personalised support every step of the way.

Ensure you won’t be in the dark with your vendor when it comes to the services you pay for.


Navigating the landscape of AI review response tools for your car dealership can seem daunting, but armed with the right information and a clear strategy, finding the perfect partner becomes a manageable task.

The journey to enhance your dealership’s online reputation and customer engagement through AI requires careful consideration of your specific needs, a vendor’s track record, and the quality of their technology and support.

Remember, the goal is not just to automate responses but to enrich your customer's experience, reflect your dealership's unique voice, and build a stronger online presence.

By prioritising personalisation, ethical practices, and a vendor's ability to integrate seamlessly with your operations, you'll set the stage for a successful partnership.

As you weigh your options, let the principles of culture compatibility, value for investment, and exceptional customer support guide you.

The right AI review response tool will not only save you time and resources but also elevate your dealership to new heights of customer satisfaction and loyalty.

In the end, the best choice is one that aligns with your dealership’s goals, values, and the future you envision in the digital age of automotive retail.

With the insights and frameworks provided, you're well-equipped to make an informed decision that drives your dealership forward.

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